Privacy Policy – WINNER AI®

Last updated: January 2026

Purpol Marketing Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how personal data is collected, used, stored and protected when you use the WINNER AI® platform, website and related services.

This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Who We Are

Data Controller: Purpol Marketing Ltd
Registered in England & Wales
Website: https://winnerai.co.uk
Contact email: info@winnerai.co.uk

WINNER AI® is an AI-powered award intelligence and coaching platform provided by Purpol Marketing Ltd.

  1. What Personal Data We Collect

When you use WINNER AI®, we may collect the following categories of personal data:

  1. a) Account & Identity Data
  • Name
  • Email address
  • Job title
  • Business name
  • Password (stored in encrypted/hashed form)
  1. b) Usage & Profile Data
  • Award entry responses and uploaded content
  • Business metrics and narrative data you voluntarily provide
  • Session activity and platform usage data
  1. c) Technical Data
  • IP address
  • Browser type and version
  • Device and operating system information
  • Login timestamps and access logs
  1. d) Transaction Data
  • Stripe purchase email
  • Licence type and access history

WINNER AI® does not intentionally collect special category data (e.g. health, ethnicity, political beliefs).

 

  1. How We Use Your Data

We process personal data only where lawful and necessary, including to:

  • Create and manage secure user accounts
  • Authenticate login and protect platform access
  • Deliver AI-powered coaching and outputs
  • Provide customer support and troubleshooting
  • Manage licences, billing and access limits
  • Improve platform performance and functionality
  • Meet legal, regulatory and audit obligations

We do not sell personal data or use it for third-party advertising.

 

  1. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Contract – to provide access to WINNER AI® services
  • Legitimate Interests – platform security, improvement and fraud prevention
  • Legal Obligation – compliance with UK law
  • Consent – where explicitly requested (e.g. optional communications)

 

  1. AI & Automated Processing

WINNER AI® uses AI to assist users in drafting award-related content based on information they provide.

  • AI outputs are generated from user inputs
  • No automated decisions produce legal or significant effects
  • Human review is available where offered
  • Data is not used to train public or third-party AI models

 

  1. Data Storage & Security

WINNER AI® operates behind a secure, password-protected login portal.

We apply appropriate technical and organisational measures, including:

  • Encrypted data transmission (HTTPS)
  • Secure hosting environments
  • Role-based access controls
  • Encrypted password storage
  • Regular security monitoring

Access is restricted to authorised personnel only.

 

  1. Data Retention

We retain personal data only for as long as necessary:

  • Active accounts: for the duration of the account
  • Licence and transaction records: as required by law
  • Support correspondence: up to 24 months

Users may request deletion at any time, subject to legal obligations.

 

  1. Data Sharing

We may share limited data with:

  • Service providers (e.g. hosting, Stripe payment processing)
  • Professional advisers (legal, accounting)
  • Regulators or authorities where legally required

All processors are GDPR-compliant and contractually bound.

 

  1. International Transfers

If data is transferred outside the UK:

  • Transfers are protected by UK adequacy regulations or safeguards
  • Standard Contractual Clauses are used where required

 

  1. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

Requests can be made to: info@winnerai.co.uk

 

  1. Cookies

WINNER AI® uses essential cookies for:

  • Authentication
  • Security
  • Session management

No tracking or marketing cookies are used without consent.

 

  1. Children’s Data

WINNER AI® is not intended for users under 18 and does not knowingly collect children’s data.

 

  1. Complaints

If you are unhappy with how we handle your data, you have the right to complain to:

Information Commissioner’s Office (ICO)
www.ico.org.uk

We encourage you to contact us first so we can address concerns promptly.

  1. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

© 2026 Purpol Marketing Ltd | WINNER AI® 

Privacy Notice (Short Form)

WINNER AI® is provided by Purpol Marketing Ltd. We collect and process personal data to create and manage secure user accounts, deliver AI-powered award coaching, manage licences and provide support.

Data you provide (such as name, email, business information and award entry content) is stored securely behind a password-protected portal and used only for the purposes of delivering the WINNER AI® service. Passwords are encrypted. We do not sell personal data or use it for third-party advertising.

Processing is carried out in accordance with UK GDPR and the Data Protection Act 2018, based on contract, legitimate interests and legal obligations. Limited data may be shared with trusted service providers (such as secure hosting or payment processing) under GDPR-compliant agreements.

You have the right to access, correct or request deletion of your data at any time.

View the full Privacy Policy:

Contact: info@winnerai.co.uk